Task · Part-145
Procure external trainings
Type courses, specialist trainings, short-notice seats: buying training well means knowing the providers, comparing real offers — and moving fast when the need is urgent.
[photo] A training buyer on the phone at her desk, provider brochure and …
A training buyer on the phone at her desk, provider brochure and notebook open, second screen showing a comparison table — the negotiating moment. Friendly concentration.
BildvorschlagThe work behind it
[illustration] Three provider icons each returning an offer card into a comparison …
Three provider icons each returning an offer card into a comparison rail where the cards align by price/date/scope; a checkmark lands on one. Thin-line.
BildvorschlagProcurement blends market knowledge with deadline pressure: which providers offer the course, who is certified for it, what did it cost last time, who can deliver by when. Requests go out, offers come back in different formats, and the decision has to balance price, dates and quality — then survive the audit question of why this provider.
Traditionally, all of that expertise lives with one experienced buyer — their contacts, their price memory, their inbox.
Where it eats time today
Provider knowledge in one head
Contacts, prices and reliability aren't written down anywhere shareable.
Requests and offers in free-form email
Every comparison starts with re-typing offers into a sheet.
Urgency without overview
Short-notice needs mean calling around instead of seeing availability at a glance.
How it works in cimoio.aero
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Providers and their offerings on record
Providers are managed with their course catalog, certifications, past events and conditions — the buying knowledge of years, kept in the system and shared by the team.
[mockup] A provider record
A provider record: profile header, offered courses list, history of past events with dates, notes field.
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[mockup] A request/offer view
A request/offer view: the need on top, three provider offer rows below with price, dates and status chips (received / pending).
BildvorschlagStructured requests, comparable offers
Requests go out from the training need itself — structured, identical to every candidate provider. Returned offers are captured against the request and compared side by side: price, dates, scope.
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The booking carries through
The chosen offer becomes the event: participants attach, the provider hand-over runs via the standard exchange, and the decision — including the alternatives considered — stays documented on the course.
[mockup] Offer acceptance dialog
Offer acceptance dialog: selected offer highlighted, "create event & hand over participants" action, audit note "2 alternatives documented".
Bildvorschlag
The functions behind it
Put your provider knowledge into the system
In a guided demo we set up two of your real providers and run a request through to comparison.
Or start faster with Compliance as a ServiceSound familiar?
The challenges behind this task
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Training costs keep rising
Recurrent trainings multiply, budgets don't. And when nobody can tell exactly who needs which course, the safe answer is expensive: send everyone to everything.
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Coordination overload with training providers
Every external course means the same loop: send the participants, chase the confirmations, handle the changes, collect the certificates. Multiply by every course, all year.
More tasks
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Run online trainings and record results
Internal trainings — continuation content, procedures, safety briefings — don't need a classroom day. They need a platform that delivers, tracks and evidences them.
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Archive and retrieve certificates
Certificates are the evidence layer of the whole system. Accepting them correctly, filing them findably and retaining them lawfully is daily work — retrieval on demand is the test.
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Conduct competence assessments
A qualification says someone learned it. Competence says they can do it — observed, evaluated and recorded in a way that stands up later.