Task · Part-145
Notify staff about expiring qualifications
Everyone with a stake — the employee, their supervisor, the training team — has to know an expiry is coming while there's still time to act.
[photo] A mechanic in the hangar glancing at his phone between tasks — a …
A mechanic in the hangar glancing at his phone between tasks — a subtle notification moment woven into real work, not posed. Shallow depth, aircraft structure blurred behind.
BildvorschlagThe work behind it
[illustration] A row of hourglasses of different fill levels, the low ones each …
A row of hourglasses of different fill levels, the low ones each emitting a notification line towards three recipient icons (employee, supervisor, training). Thin-line.
BildvorschlagMonitoring validity dates is permanent background work: watching hundreds of running clocks, deciding when to warn whom, and following up until the renewal actually happens. Miss one, and the consequence isn't a late email — it's a lapsed qualification and, behind it, an authorization at risk.
Done manually, it's calendar reminders, filtered spreadsheets and chase-up mails — the definition of work a system should do.
Where it eats time today
Hundreds of clocks, one pair of eyes
Manual monitoring depends on someone looking at the right list on the right day.
Warning without a next step
A bare reminder still leaves the renewal to organise: which training, booked where, by whom.
The follow-up is the real work
Not the first notice but the third chase-up is where hours go.
How it works in cimoio.aero
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The system watches every clock
Every qualification, competence and authorization carries its validity; the system tracks them all continuously. Thresholds (90/60/30 days — configurable) trigger without anyone opening a list.
[mockup] An expiries board
An expiries board: items grouped by time horizon (30/60/90 days), counts per department, filter bar.
Bildvorschlag -
[mockup] A notification rule editor
A notification rule editor: threshold, recipients by role, escalation step ("no action after 14 days → notify CMM").
BildvorschlagThe right people hear it, in time
Notifications go to the employee, the supervisor and the responsible coordinator — role-based, via templates, escalating if nothing happens. Everyone acts on the same information.
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The renewal is attached to the warning
Because the system knows which training or assessment renews the expiring item, the notification carries the next step — assignable on the spot. Warning and remedy are one motion.
[mockup] Reuse the expiry-recommendation asset
Reuse the expiry-recommendation asset (challenge 3, step 2).
Bildvorschlag
The functions behind it
Retire the reminder spreadsheet
In a guided demo we set up your notification thresholds and walk one expiry from first notice to booked renewal.
Or start faster with Compliance as a ServiceSound familiar?
The challenges behind this task
More tasks
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Plan and run training events
Every course is a small logistics project: the right people, a room, a trainer, invitations out, changes handled, attendance and results recorded.
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Procure external trainings
Type courses, specialist trainings, short-notice seats: buying training well means knowing the providers, comparing real offers — and moving fast when the need is urgent.
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Run online trainings and record results
Internal trainings — continuation content, procedures, safety briefings — don't need a classroom day. They need a platform that delivers, tracks and evidences them.