Challenge · Part-145

Authorizations expire — or exist when they shouldn't

In a Part-145 organisation, only authorized staff may perform and release work. Every authorization that lapses unnoticed — or was granted without full backing — puts you in violation of aviation law.

Authorization dashboard in cimoio.aero showing valid, expiring and expired authorizations at a glance.

The situation

An authorization resting on an expired qualification — the chain breaks unnoticed.

An auditor walks your hangar, picks a mechanic at random and asks a simple question: is this person authorized for the work they are doing right now — and can you prove it?

That is the moment every quality and compliance manager prepares for. Authorizations rest on qualifications: trainings, certificates, experience, a competence assessment. Each of them has a validity. When one of them expires and nobody notices, the authorization silently loses its foundation — but the certificate on the wall still says otherwise, and the mechanic keeps signing.

The duty runs in both directions. Staff must know what they are — and are not — authorized for. And when an authorization can no longer be backed, it must be revoked in time and the employee informed, before unauthorized work happens. All evidence has to be presentable within 24 hours.

Why it keeps happening

Validity lives in too many places

Trainings in one list, authorizations in another, certificates in a third. No digital link between them means no automatic warning when the chain breaks.

Manual transfer, manual errors

Every expiry date copied by hand between systems is an opportunity for a wrong digit — and a wrongly valid authorization.

The two-year workaround

Many organisations let all authorizations expire on a fixed cycle and re-issue them in bulk, because continuous monitoring wasn't feasible. Between cycles, nobody really knows.

The person who knew is leaving

For decades, one experienced colleague kept the overview in their head. That knowledge retires with them.

How cimoio.aero solves it

  1. Every authorization knows its foundation

    In cimoio.aero, an authorization is not a document — it is a living link to the qualifications it rests on. The system knows which trainings, certificates and assessments back each authorization, and how long each of them is valid.

    An authorization in cimoio.aero with its underlying qualifications and validity dates.
  2. Rolling renewal: a training extends a qualification and the authorization continues without interruption.

    Renewal runs rolling — not in two-year waves

    When the next qualification approaches expiry, the system flags it and triggers the training need — employee and responsible managers are notified automatically. Once the training is done and the certificate is in, the authorization simply continues. No cliff-edge dates, no bulk re-issuing, no surprises.

  3. If it can't be backed, it's revoked — everywhere

    If a qualification does lapse, the authorization is digitally revoked, the employee sees it immediately in their record — and the information travels on: connected ERP and MRO systems can block release steps, so signing without a valid authorization becomes technically impossible.

    A revoked authorization: the employee is informed and the release step in the connected system is blocked.

The functions behind it

Authorization Management

Define, grant, monitor and revoke authorizations with full traceability.

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Qualification Management

Model every path to a qualification and keep validities under control.

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Certificates & Record Keeping

Every authorization backed by the right certificate, retrievable in seconds.

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Compliance as a Service

The fastest way out: Compliance as a Service

Pre-configured software, best-practice processes and qualification content — ready to operate in 4 weeks.

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